Why Email Archiving?

Email Archiving is important for several reasons

• Compliance: Helps ensure compliance with state and federal regulations
• Legal: Retrieve emails quickly (eDiscovery) and helps the company with potential litigation
• Data security: Recover deleted emails as needed

Hosted Email Archiving is the optimal form of deployment

• Lower up-front costs: No installation or maintanence of the archiving system/infrastructure
• Lower running costs Save time and money by utilizing fast search capabilities
• Rapid implementation: No Client/Server software installation or maintenance
• Simple scalability and management
• Removing responsibility of compliance from end-users by automation
• Automated logging: No mistakes in data should questions be asked
• Global availability: Access the data worldwide
• Tamper proof: Ensures local staff have not been able to tamper with the emails

Facts and Statistics relating to Email Archiving

Facts and statistics on why email archiving is important

• 79% of all businesses now accept emails as written confirmation of approvals or orders meaning that emails form part of companies’ records thus must be stored for the same time period that written records would be stored for*
• 75% of a company’s intellectual property is contained within email and messaging systems*
• Up to 83% of a business’s critical data can be found in its email**
• Almost 97% of all business communication is via email**

Interesting links

• The Sarbanes-Oxley Act (SOX) of 2002 requirements of data preservation (including emails)
• Securities and Exchange Commission rules for electronic storage of broker-dealer records
• UK data retention requirements

Sources: *Osterman Research / **Gartner Group

Other articles published in CronLab Newsletter #2:

• Web Filter Upgrade (CronLab has released version 2.1 of its Hosted Web Filter)
• CronLab Anti-Spam awarded the Virus Bulletin (VB) Spam Certification